Help us make ProductCamp DC Spring 2012 a great success!

Wanted: Leaders.

We're looking for folks to join our team to help make our Spring 2012 event a memorable one. We're looking for people who are looking to make a contribution to their community, who want to make an impact, who want to be a part of an unforgettable experience.

Why would I want to do this?

• Glory.
• Fame.
• That warm, fuzzy feeling that you've helped make ProductCamp DC a monumental success!

Got what it takes? Ready to be a hero? Contact us.

Event Coordination

Ensure all activities are taken care for a successful event.

• Create, maintain and manage all activities leading up to the event.
• Hold regular event readiness meetings, capture and publish action items, ensure follow-up.
• Create checklist and ensure readiness of all materials and artifacts for event day.
• Coordinate day-before organizational efforts.
• On event day, coordinate setup and clean up.
• Alert/escalate any issues to the Board of Directors.
• Coordiate post-event activities:
  • Obtain copies of event presentations to post online.
  • Feedback survey.
  • Ensuring all bills/accounts are settled.

Marketing & Promotions

• Create a marketing plan for the event to generate buzz and excitement, and encourage sign ups.
• Overall coordination of event marketing.
• Manage social media properties: Meetup.com, Twitter, LinkedIn, Facebook, etc.
• Cross-promote among other ProductCamps.
• Report results on regular basis:
  • ​Event registrations
  • Effectiveness of social marketing efforts
• ​Organize and manage event day marketing efforts:
  • ​Live Tweeting using #pcampdc during the event
  • Providing a destination for folks to upload photos and videos during the event
  • Live blogging during the event
• ​Coordinate post-event feedback

Web Site

• Create a new ProductCamp DC website working in close collaboration with the Board and Marketing Coordinator.
• Ongoing management of website, including posting content and managing vendor relationships.
• Managing any supporting web properties.

Venue Coordination

• Ensure all venue requirements are nailed down - enough rooms for sessions; locations for registration, networking and food & drinks; free parking; and suitable technology support, such as Wi-Fi, projectors, etc.
• Partner with a company or contract with a facility to support an all day Saturday ProductCamp event that will support our needs
• Find a venue (onsite or offsite) for post-event Happy Hour.
• Obtain contract approval from the Board of Directors.
• Work with Treasurer to ensure pre-payments are made, if necessary, and settle any accounts/balance after the event.

Catering

• Obtain a contract with a vendor or partner with the hosting facility/company for food, drinks and coffee.
• Coordinate with Venue Coordinator on contract and logistics.
• Obtain contract approval from Board of Directors.
• Work with Treasurer to ensure pre-payments are made, if necessary, and settle any accounts/balance after the event.

Materials & Supplies

• Obtain sponsors' logos and order t-shirts, bags, name tags and lanyards.
• Ensure timely delivery of above materials for the event.
• Coordinate with Sponsorship lead to ensure sponsors’ logos are received in timely manner to place orders.
• Bring relevant supplies for the event.
• Obtain approval on expenditures from the Board.
• Work with Treasurer to ensure pre-payments are made, if necessary, and settle any accounts/balance after the event.

Scheduling & Sessions Coordinator

Pre-event Preparation:

• Create indicative agenda that details how the day's events will likely unfold.
• Solicit session ideas prior to event, and encourage and enable pre-event voting.
• Design and plan opening session format such as VIP Keynote, Panel Keynote, etc.
• Write-up pre-event sessions on flip charts.
• Create presentation template, ensure sponsor logos are incorporated into the template, and publish to session presenters prior to event.

Event-Day Activities:

• Coordinate with Venue Coordinator to identify location to put up session proposal flip charts.
• Ensure all participants have sticky notes for session voting.
• Tally votes and schedule sessions.
• Orchestrate voting for session awards (Best Session, Most Innovative, etc.).
• Coordinate with Volunteer Coordinator to ensure there are volunteers to serve as session monitors, note takers, live bloggers, photographers and timekeepers for all sessions.

Volunteer Coordinator

• Plan and coordinate the activities of the numerous volunteers who will help with set up & clean up, registration, "help desk", session timekeeping and note taking, photography, and other logistics.
• Work closely with the Scheduling & Session Coordinator on event day scheduling.
• Help us recruit volunteers.
• Assign jobs.
• Organize and coordinate their activities on the day of the event.

Step up. Help out. Be a leader. Contact us.